Skip to content
Hawzu Docs

User Management Overview

2 min read

User management helps workspace owners and managers control who can enter a workspace, which projects each person can access, and how access is inherited through groups.

In Hawzu, users can receive access in several ways:

  • A workspace role controls what they can do across the workspace
  • A direct project role gives them access to a specific project
  • Group membership can give them inherited project access

What You Can Manage

Section titled “What You Can Manage”

From the workspace Users page, you can:

  • Review all workspace members
  • Invite new users with Invite Users
  • Review sent invitations with the Invited button, which opens the invited-users list
  • Search, filter, and sort users
  • Change a user’s workspace role
  • Manage one user’s project assignments
  • Manage one user’s group membership
  • Delete users from the workspace when your role allows it

From a project Users page, you can:

  • Review users who can access the project
  • See direct and inherited project roles
  • Add existing workspace users to the project with Add Workspace Users
  • Update direct project roles
  • Remove direct project access

User Management Guides

Section titled “User Management Guides”

Use these guides based on the action you need to take:

Direct and Inherited Access

Section titled “Direct and Inherited Access”

Project access can be direct, inherited, or both.

Direct access is assigned to a user for a project. It can be changed or removed from the project Users page or from the user’s details on the workspace Users page.

Inherited access comes from group membership. Removing a user’s direct project role does not remove inherited access. To remove inherited access, update the group membership or the group’s project access.

Workspace Viewer Restriction

Section titled “Workspace Viewer Restriction”

Workspace users with the Viewer role cannot be added to projects or groups.

If an existing user’s workspace role is changed to Viewer, Hawzu warns that their project and group associations will be removed before the update is applied.

Best Practices

Section titled “Best Practices”
  • Invite users with the least powerful workspace role that fits their work
  • Use direct project roles for individual project access
  • Use groups when several users need the same project access
  • Review inherited roles before removing direct project access
  • Delete workspace users only when they should lose all workspace access

Next Steps

Section titled “Next Steps”